How we use AI
ReqFit uses AI to do one thing well: compare your proposal against the requirements in an RFP and tell you where the gaps are.
It reads both documents, maps your responses to individual requirements, scores your coverage, and produces a structured report. The entire process takes minutes, not days. No prompt engineering, no manual setup, no training required.
Here is how it works, what happens to your data, and how we approach AI regulation.
What the AI does
ReqFit's AI reads your proposal and the RFP side by side. It identifies every requirement, checks whether your proposal addresses each one, and scores the strength of your coverage. Where there are gaps, it tells you exactly which requirement is affected and what is missing.
The output is a professional report you can act on immediately, share with your team, or attach to an internal review.
The AI does not write your proposal. It does not suggest replacement text. It does not make decisions for you. It gives you the information you need to make better decisions yourself, in the time you have left before the deadline.
What happens to your data
Nothing stays.
ReqFit processes your documents in real time using enterprise-grade AI infrastructure. Once your report is generated, your uploaded files are discarded. We do not store your proposals. We do not store the RFP. We do not retain the contents of your report on our servers.
Your documents are never used to train AI models. They are never shared with third parties. They are never accessible to other users.
The pipeline is stateless and logless by design. That is not a feature we added after the fact. It is how we built the product from day one, because the documents you upload are commercially sensitive and we have no business holding onto them.
Payments are handled by Paddle, our merchant of record. ReqFit never sees or stores your payment details.
AI regulation
AI regulation is moving quickly, and we take it seriously.
EU AI Act
The EU AI Act classifies AI systems by risk level: unacceptable, high, limited, and minimal. High risk categories include AI used in recruitment, credit scoring, law enforcement, and critical infrastructure.
ReqFit does not fall into any high risk category. It is a business productivity tool that analyses documents and produces quality reports. It does not make decisions about people, assess creditworthiness, or process biometric data. Under the Act's framework, ReqFit sits in the limited or minimal risk tier.
Where we do have obligations, we meet them. The AI Act requires that users of AI systems know they are interacting with AI. ReqFit makes this clear at every stage, from the product description to the report itself. Our terms of service include an explicit AI output disclaimer, and our processing architecture is designed to exceed the data handling expectations the Act sets for systems at our risk level.
UK regulation
The UK is developing its own AI regulatory framework through a principles-based approach rather than a single piece of legislation. We monitor developments closely and align our practices with the core principles of transparency, fairness, and accountability that underpin the UK's approach to AI governance.
What this means for your procurement team
If you are evaluating ReqFit and need to satisfy internal compliance or procurement requirements, here is the short version:
- ReqFit is not classified as high risk under the EU AI Act
- Documents are processed in real time and not retained
- No customer data is used for model training
- AI involvement is disclosed transparently throughout the product
- Payments are handled by a PCI-compliant merchant of record
- A data processing addendum is available on request for enterprise buyers
Technical safeguards
ReqFit runs on enterprise-grade cloud infrastructure with encryption in transit and at rest. The AI pipeline processes your documents in isolated sessions with no cross-contamination between users.
We operate on a credits model. You pay for what you use. There are no long-term contracts, no subscription traps, and no hidden data collection to justify a free tier. Your first review is free so you can see exactly what you get before spending anything.
For full details, see our Privacy Policy, Terms and Conditions, and Acceptable Use Policy.